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Facility Use Assessments: A Multi-Agency Cooperative Effort (1 of 2)


(This is part 1 of a 2 part tool, please download part 2 from the toolbox as well)

In an emergency, facilities such as schools, churches, or meeting halls may be needed to use as shelters, cooling/heating centers, government-operated ACS, or mass prophylaxis distribution.  Establishing these sites requires a multi-agency response.  Though the CDC developed a Shelter Assessment Tool to rapidly assess shelter facilities for use DURING an emergency or disaster, in October 2008, Stanislaus County Public Health (PH) implemented a collaborative approach to evaluate sites PRIOR to a disaster as possible locations.

This project proposed a three-pronged collaborative effort with American Red Cross, Community Services Agency, Animal Services, Department of Environmental Resources, Office of Education, Office of Emergency Services (OES) and PH to evaluate sites as possible locations for use in an emergency.  This effort provides a systematic approach to facility evaluations that addresses participating agency needs; streamlines and maximizes efficiencies with non-duplication of effort; furnishes centralized information and access; and enhances partnerships and collaboration.

Site evaluations consisted of completing the tool, taking digital photos, Google satellite pictures, and drawing schematics to reflect location of doors, outlets, etc.  The tool was converted into a form-fill PDF with drop-down boxes and all evaluations were data entered.  The schematics were electronically captured utilizing Visio.  The OES provided access to ETEAM, a web-based emergency management data system, and site information was entered.  The completed PDF assessment, digital photos, satellite picture, and schematics were "attached" to the facility record.

Primary Toolkit:

EQUIPh Toolkit

Keyword Area:

Best Practice, Mass Prophylaxis, Strategic National Stockpile (SNS), Strategic Planning, Vulnerable Populations


500,000 - 749,999

Institutional Author:

Stanislaus County Public Health/Renee Cartier





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